We are looking for an enthusiastic Social Events Coordinator who is both creative and highly organized. As the liaison between our 5-star venues/services and our valued clientele, the successful candidate will provide an organized and efficient means of communicating and meshing company capabilities, event details and logistics to pull off a spectacular event without a hitch!
Main Duties and responsibilities: Tracking incoming Social leads Drafting and Processing contracts on behalf of the Sales Managers Liaison with other suppliers within our own company and outside our company to assist the client with executing their event i.e.: AV, decor. Design agendas, floor plans, detailed event summaries for the operations team and other suppliers that are participating in the event. Tracking and managing a master calendar of approved/confirmed events and pending inquiries for events. Collects first deposit, second, and final payment for all events. Tracking and managing a master calendar for deposits and payments with the Controller. Engaging in ongoing liaison with vendors to establish a mutual working relationship for future events. Ie: Av companies, decor companies etc Conduct oneself in a pleasant, courteous, and professional manner at all times. Liaison daily with operations team, and the culinary team to execute upcoming events. Maintains and replenishes any administrative/office supplies i.e. Stationary, Pens, Supplies etc, while also maintaining a cleanly and welcoming environment for all guests in office. Preparing collateral materials when required for sales appointments Actively attends client events, meetings, tours, menu tastings and any special projects as requested by managers (i.e. Trade shows etc.). Attend weekly operations meetings. Actively creates, updates, and maintains all client databases for any mailing, correspondence, and promotional reasons. Maintains utmost confidentiality of all information seen and/or heard at all times. Reports on a daily basis to the Director of Sales and General Manager must work weekends ***Minimum Two Years Experience in Hospitality***